ADMINISTRATIVE ASSISTANT

If you are an extremely organized person, with an excellent focus level and outstanding attention to detail, this is the position for you. We are looking for someone with superb communication and math skills to help compile, review and track construction documents. We are a progressive and innovative Construction Management/General Contracting firm located in Poughkeepsie with over 35 years success in business. Our office is fast paced, and the perfect individual for this position is energetic, enthusiastic, and ready to learn.

We are offering $16 - $20 per hour, plus medical benefits, paid vacation and sick time, paid holidays and 401k company match.

This is an in-person position, not remote work.

Come Join our Team!

RESPONSIBILITIES:

  • Review, track and maintain all aspects of construction documentation for large commercial projects, with a focus on billing documents

  • Ensure accuracy and integrity of construction documents and reports

  • Prioritize the flow of project reports/correspondence, ensuring these documents are handled accurately and processed timely

  • Provide all administrative support, including scanning, filing, mailing, answering phones, etc.

  • Assist with project management reporting

  • Correspond with coworkers, team members, Clients, Architects/Engineers, and Contractors

QUALIFICATIONS:

  • Experience as administrative assistant to Construction Manager or Construction projects preferred but not required

  • Proficiency in Microsoft Word, Microsoft Excel, PowerPoint, Bluebeam, Outlook (re: meeting scheduling) Sage 300, Sage Project Center and other software utilized for project oversight

  • Must have the ability to learn

  • Strong organizational, math, quantitative and problem-solving skills with a focus on attention to detail

  • Ability to work independently without immediate supervision in order to perform multiple assignments while meeting critical deadlines, as well as collaborate with a team

  • Excellent oral and written communication skills

  • Maintain a positive, professional work environment

We are an Equal Opportunity Employer M/F/V/D

Job Type: Full-time

Pay: $16.00 - $20.00 per hour